A Grouped Payment allows you to combine multiple invoices from the same supplier into a single payment. This simplifies your payment process and makes it easier to manage your finances.

We have listened to our customers and your suppliers, and Grouped Payments have been widely asked for. This feature saves you time and reduces the complexity of managing multiple individual payments. This is good for both the Payer and Payee. This method ensures that your supplier receives a clear and detailed breakdown of what each payment covers, making reconciliation easier for both parties.

A Grouped Payment allows you to combine multiple invoices from the same supplier into a single payment. This simplifies your payment process and makes it easier to manage your finances.

You can set a default at the Supplier level to automatically group invoices from that supplier if multiple invoices are marked for payment. This means that whenever you select multiple invoices for the same supplier, they will automatically be combined into a single payment based on your settings.

Approvers/Admins can group or ungroup payments within Approval flows. This gives them control over whether payments are processed individually or grouped depending on the situation's needs.

Here’s a simple step-by-step guide to making a Grouped Payment:

Mark the invoices you wish to pay using the Mimo system. Ensure they are all for the same supplier. Just so you know, you can group multiple invoices from the same suppliers; however, you might have multiple suppliers for the same payment.

Once the invoices are selected, initiate a single payment for the total amount to the supplier. Once your invoices are ready, you can consolidate each supplier’s payments by toggling on the ‘Pay as one payment’ option in the ‘Review and Pay’ sidebar.

Your remittance will break down the total payment amount, showing each invoice.

Reconciliation becomes more straightforward and transparent when using Grouped Payments, with the following key features:

Once the Grouped Payment is made, all the invoices included in that payment are automatically marked as paid. Each invoice will refer to the single Grouped Payment, ensuring your records are up-to-date and accurate.

For each Grouped Payment, a unique reference number is generated. This reference ties together all the individual invoices within that group, making tracking and reconciling payments easy.

Note: This reference number can be edited by users if needed, allowing for customisation or alignment with your internal payment tracking systems.

The detailed remittance and unique reference allow you to easily match the total payment with the individual invoices listed, ensuring that each invoice is accounted for.

By consolidating multiple invoices into a single payment with a unique reference, your accounting records become cleaner and easier to manage. Instead of tracking multiple smaller payments, you only need to reconcile one larger payment against the invoices it covers.

In case of discrepancies, the detailed remittance and unique reference clearly show which invoices were included in the payment. This makes resolving any issues with the supplier more straightforward.

Grouped Payments help provide a clear overview of your payables and receivables, making it easier to manage cash flow and maintain accurate financial records.