Grouped payment for multiple invoices

A Grouped Payment allows you to combine multiple invoices from the same supplier into a single payment. This simplifies your payment process and makes it easier to manage your finances.

You can set a default at the Supplier level to automatically group invoices from that supplier if multiple invoices are marked for payment. This means that whenever you select multiple invoices for the same supplier, they will automatically be combined into a single payment based on your settings.

Approvers/Admins can group or ungroup payments within Approval flows. This gives them control over whether payments are processed individually or grouped depending on the situation's needs.

Mark the invoices you wish to pay using the Mimo system. Ensure they are all for the same supplier. Just so you know, you can group multiple invoices from the same suppliers; however, you might have multiple suppliers for the same payment.

Once the invoices are selected, initiate a single payment for the total amount to the supplier. Once your invoices are ready, you can consolidate each supplier’s payments by toggling on the ‘Pay as one payment’ option in the ‘Review and Pay’ sidebar.

Once the Grouped Payment is made, all the invoices included in that payment are automatically marked as paid. Each invoice will refer to the single Grouped Payment, ensuring your records are up-to-date and accurate.

For each Grouped Payment, a unique reference number is generated. This reference ties together all the individual invoices within that group, making tracking and reconciling payments easy.

Note: This reference number can be edited by users if needed, allowing for customisation or alignment with your internal payment tracking systems.